The Legacy of MYOB
Founded in the 1980s, MYOB, short for Mind Your Own Business, helped revolutionize accounting for Australian SMEs. Over the years, it has grown into a comprehensive suite of business management tools covering payroll, invoicing, inventory, and reporting.
However, its legacy structure—particularly desktop versions—has created challenges for businesses embracing cloud computing. While MYOB has made strides with cloud-based solutions like MYOB Business, comparisons to newer competitors often highlight shortcomings in usability, pricing, and integrations. For small business owners, being tethered to outdated software can limit productivity and scalability.
Usability and Learning Curve
MYOB offers powerful features, but many users find its interface clunky and unintuitive. New users often require significant training to navigate the platform effectively. Unlike modern alternatives designed with user experience in mind, MYOB’s structure may feel cumbersome, especially for business owners without a financial background.
Streamlining daily operations should be a top priority, and if the accounting software complicates rather than simplifies tasks, it may be time to consider other options.
Pricing Structure
One of the biggest concerns small business owners have about MYOB is its pricing. While it offers various plans, many essential features such as payroll, time tracking, and inventory management are locked behind higher-tier subscriptions.
Businesses that require more than basic features may find themselves paying significantly more than they would with competitors. Additionally, MYOB charges extra for additional users, which can be limiting for growing teams. A more transparent and flexible pricing model is often found in newer alternatives that cater specifically to small business needs.
Limited Integrations
In an age where automation and integration drive efficiency, MYOB falls short. Many cloud-based accounting tools offer extensive app marketplaces, allowing businesses to connect with CRMs, e-commerce platforms, marketing tools, and more.
MYOB’s integration capabilities are more limited, often requiring manual workarounds or third-party connectors that add complexity. This lack of seamless connectivity can lead to inefficiencies and missed opportunities for automation.
Desktop Dependency
Although MYOB has introduced cloud-based options, many long-term users remain on older desktop versions. These versions limit remote access and real-time collaboration. In today’s business environment, the ability to work from anywhere is essential.
Cloud-based systems not only offer flexibility but also improve data security, automatic updates, and easy backups. Desktop dependence restricts mobility, reduces team collaboration, and often results in outdated data.
What Today’s Small Businesses Need
Modern small businesses operate in a fast-paced, digital-first environment. To stay competitive, they need tools that offer real-time insights, automation, and adaptability. Cloud accessibility is a non-negotiable feature. Business owners, accountants, and bookkeepers need the ability to log in from anywhere, access up-to-date financial data, and collaborate without delays. Mobile functionality is also critical. A robust mobile app enables tasks like sending invoices, scanning receipts, or reconciling transactions on the go, which is a huge advantage for service-based businesses and solo entrepreneurs.
Seamless bank integration is another vital feature. Direct bank feeds allow automatic syncing of transactions, making reconciliation faster and reducing human error. Many accounting platforms now include built-in tools for GST and BAS reporting, which helps businesses comply with Australian Taxation Office (ATO) requirements. Automating these processes saves time and reduces the risk of errors that can lead to penalties.
Scalable pricing models are increasingly important. Small businesses evolve, and their software should grow with them. Flexible subscription plans, modular pricing, and options for pay-as-you-go features can better match the business’s stage and budget. Integrated ecosystems also make a significant difference. A platform that offers accounting alongside inventory, payroll, CRM, and reporting tools reduces the need for multiple software subscriptions and improves overall efficiency.
Signs It’s Time to Switch
Even with familiarity and legacy data in MYOB, there are clear indicators that switching may be beneficial. One major sign is overpaying for features that aren’t being used. Many businesses find themselves subscribing to higher-priced MYOB tiers just to access one or two features. If those features are underutilized, it’s worth evaluating other software options with more targeted offerings. Another common issue is difficulty in use. If your bookkeeper or accountant frequently complains about the system or finds it time-consuming to perform basic tasks, the software might be creating more problems than it solves.
A lack of remote access is another red flag. If you can’t easily manage your finances while out of the office or on the road, you’re missing out on the flexibility today’s technology offers. Growth is another factor. As your business expands, you might find that MYOB can’t accommodate your needs without significant upgrades or custom solutions. This can include limitations on users, clients, inventory items, or transaction volumes. Businesses that want more control over automation and integrations may also find MYOB limiting.
Transitioning: Common Concerns
Despite frustrations with MYOB, the thought of switching accounting software can be daunting. Many small business owners worry about losing historical data, retraining staff, and facing downtime. These concerns are valid but increasingly less problematic. Most modern cloud accounting platforms offer simple migration tools. These allow users to import customers, invoices, accounts, and even historical transactions with minimal manual entry. Providers also offer detailed migration guides and customer support to assist with setup.
Another common concern is training. Adapting to a new system requires time and effort. However, many modern alternatives are designed with user experience at the forefront, reducing the learning curve significantly. Training resources such as tutorials, webinars, and community forums are often readily available. Additionally, consulting your accountant or bookkeeper during the transition can ensure that your setup is accurate and compliant. Collaborating with a professional can also help you choose the best software for your unique business requirements.
Data security is another area of concern. Moving sensitive financial data to a new platform can feel risky. Reputable cloud-based accounting tools use bank-level encryption and are frequently updated to ensure maximum protection. Unlike desktop software, which may not receive regular security patches, cloud systems are continually maintained by the provider.
Preparing for the Switch
Before switching, it’s essential to plan your transition carefully. Start by backing up all data from your existing MYOB system. Even if you’re confident in the migration tools, having a secure backup gives peace of mind. Next, make a list of must-have features for your new platform. Consider the size of your business, the number of users, industry-specific needs, and your existing workflows.
Then, research alternatives. Compare feature sets, read reviews, and request product demos. Many cloud platforms offer free trials, giving you hands-on experience before committing. During the trial, test out invoicing, reconciliation, reporting, and integrations. This will help you gauge whether the software meets your expectations. Lastly, prepare your team. Communicate the reasons for the change, outline the benefits, and provide training resources. Getting buy-in from staff, especially those who use the software daily, will smooth the transition process.
Top 10 MYOB Alternatives Compared
Switching accounting software is a significant decision for any small business owner. After exploring the reasons to consider moving away from MYOB, this segment delves into ten powerful alternatives. These platforms offer features tailored for Australian businesses, competitive pricing, and modern interfaces that cater to both first-time entrepreneurs and seasoned professionals. Whether you’re looking for cloud-based convenience, streamlined GST reporting, or integrations with your current tools, this guide compares each option in detail.
Xero
Xero is one of the most widely used accounting platforms in Australia. Designed with small businesses in mind, it combines an intuitive interface with comprehensive features. One of its strongest points is the ability to connect to a wide range of Australian banks for real-time bank feeds. This reduces the time spent on manual reconciliation and improves financial accuracy.
Xero includes tools for invoicing, payroll, inventory, and reporting. Its dashboard is clear and easy to navigate, giving users instant insights into cash flow. The software is Single Touch Payroll (STP) compliant, and it also supports BAS and GST reporting. For businesses that rely on integrations, Xero’s app marketplace is a major advantage. It connects with over 1,000 third-party applications, allowing business owners to customize their ecosystem with point-of-sale systems, CRMs, project management tools, and more.
While Xero is a powerful tool, its pricing may be slightly higher compared to some alternatives, particularly for businesses needing multi-currency support or advanced features. However, for those who value user experience, strong customer support, and frequent updates, it remains a top contender.
QuickBooks Online
QuickBooks Online, developed by Intuit, is another leading name in small business accounting. It’s known for its rich feature set and user-friendly design. Australian business owners benefit from its ability to handle GST, BAS, and payroll with ease. QuickBooks connects with Australian banks and automatically categorizes transactions, saving time and minimizing manual errors.
One of the standout features of QuickBooks Online is its dashboard, which provides an overview of your financial position at a glance. The software supports custom invoices, expense tracking, recurring billing, and real-time reporting. QuickBooks also offers a mobile app that’s ideal for managing your books on the go.
For businesses with inventory needs, QuickBooks provides stock tracking and purchase order management. In terms of pricing, it offers several tiers that scale with your business. While some users report a slight learning curve, the software’s functionality and support resources make it a reliable MYOB alternative.
Reckon One
Reckon One is an Australian-owned accounting solution that stands out for its modular pricing structure. Instead of charging a flat fee for all features, Reckon One allows users to pick and choose the tools they need. This flexibility makes it particularly appealing to startups and freelancers with limited budgets.
The software offers invoicing, payroll, bank reconciliation, and budgeting capabilities. It’s compliant with ATO standards and includes automatic updates to reflect tax changes. One of Reckon One’s strengths is its responsive local support team, which is helpful for businesses seeking direct assistance.
The interface is modern and easy to use, although some advanced features may be more limited compared to global competitors. Still, for those who want affordability, simplicity, and Australian-specific compliance, Reckon One is a solid choice.
Saasu
Saasu is another cloud-based accounting software designed with Australian businesses in mind. It’s especially suited to service-based businesses and startups that need a lean yet powerful solution. The platform covers essentials like invoicing, payroll, and bank feeds, and is compliant with STP and GST reporting requirements.
Saasu’s recurring transaction and automation tools are a standout. You can set up recurring invoices and payments, reducing manual entry. It also supports multi-currency transactions, making it ideal for businesses that deal internationally.
The interface is clean, and the dashboard highlights key financial metrics. Saasu offers flexible pricing and allows unlimited users on some plans, which is rare in this category. Although it has fewer third-party integrations than some competitors, Saasu compensates with speed, performance, and a focused feature set.
FreshBooks
Originally built for freelancers, FreshBooks has expanded into a full-featured accounting solution that appeals to small businesses as well. While based in North America, its usability, mobile features, and customization make it attractive to Australian users.
FreshBooks excels in client-focused features like time tracking, project management, and client communication. It allows you to create professional invoices, track expenses, and receive online payments. The mobile app is one of the best in the industry, enabling invoicing, expense capture, and time tracking from anywhere.
For Australian compliance, FreshBooks includes basic GST tracking, but it’s best suited for sole traders or service professionals with straightforward tax needs. Larger businesses or those requiring payroll might need to integrate other tools. Still, for consultants, designers, and freelancers, FreshBooks delivers exceptional value.
Zoho Books
Zoho Books is part of the larger Zoho suite, which includes tools for CRM, email, project management, and more. As an accounting platform, Zoho Books offers a clean, feature-rich experience at an affordable price. It supports end-to-end accounting functions such as invoicing, expenses, inventory management, and bank reconciliation.
For Australian users, Zoho Books handles GST, BAS, and ATO reporting effectively. It includes automation features like payment reminders and workflows, helping businesses reduce time spent on manual tasks. The customer portal allows clients to view their statements, make payments, and communicate easily, improving service quality.
Zoho’s integration with the broader Zoho ecosystem is a significant benefit for businesses already using Zoho apps. Even if you’re not, the platform integrates with many popular tools. Zoho Books is a particularly smart choice for growing businesses that need more than just basic bookkeeping.
Rounded
Rounded is purpose-built for Australian freelancers, sole traders, and creatives. It offers a user-friendly interface and simplifies compliance with Australian tax laws. The platform includes tools for invoicing, expense tracking, time tracking, and BAS preparation.
One of Rounded’s most appreciated features is its design. The interface is intuitive, and key information is easy to access. It connects with Australian banks for automatic transaction imports and allows you to categorize expenses quickly. Rounded also enables real-time profit and loss reporting, giving users insights into their business health without needing a background in accounting.
While Rounded doesn’t offer payroll or advanced inventory features, it’s not designed for larger businesses. Instead, it excels at providing what freelancers and microbusinesses need to stay compliant and save time on admin tasks.
Wave
Wave is a free accounting software platform that includes invoicing, expense tracking, and financial reporting. While its core market is North America, Australian businesses have found it useful for basic bookkeeping. Its biggest advantage is cost—most features are available at no charge.
Wave’s interface is user-friendly and designed for small business owners rather than accountants. It allows users to create and send invoices, scan receipts, and manage expenses. There’s no native payroll support for Australia, so it’s best suited to sole traders or partnerships without employees.
The platform includes basic GST tracking but may not support all Australian compliance requirements out of the box. Despite its limitations, Wave is a great entry point for businesses just getting started or those with minimal accounting needs.
Manager.io
Manager.io is a free desktop accounting solution that also offers paid cloud and server versions. It’s a robust system with features often found in premium software, including inventory management, fixed assets, payroll, and budgeting.
Manager.io stands out for its offline capabilities. Businesses that prefer to manage data locally rather than in the cloud can install the software on their computers without requiring internet access. For those that prefer cloud access, the cloud version provides remote functionality and automatic backups.
Manager.io supports Australian tax compliance and includes customizable reports. Its interface is more traditional, which may appeal to users familiar with desktop accounting systems. While it lacks extensive third-party integrations, its comprehensive toolset makes it a viable MYOB replacement for users who prefer control and offline access.
Rounded vs. MYOB for Freelancers
Though Rounded was already covered, it deserves special mention as a top MYOB alternative for freelancers. MYOB’s general-purpose approach can feel overwhelming for sole traders. Rounded simplifies everything from invoicing to expense tracking without the overhead of enterprise features. For freelancers looking to ditch spreadsheets and complicated software, Rounded provides a fresh, minimalist approach designed for ease and efficiency.
With tools tailored for single-person businesses, it’s easier to stay on top of tax obligations, get paid faster, and understand your financial position without needing an accountant. Rounded’s affordability and focus on the Australian market make it particularly effective for creatives, consultants, and contractors.
Choosing the Right MYOB Alternative for Your Business
After exploring why small business owners are moving away from MYOB and comparing the top alternatives available in the Australian market, it’s time to focus on how to select the best option for your unique business needs.
Choosing a new accounting platform is not just about cost or brand familiarity—it’s about aligning software capabilities with your day-to-day operations, future goals, and comfort with technology. This walks you through the critical factors to consider, including business type, functionality, compliance, scalability, and support, helping you make a confident, informed decision.
Understanding Your Business Profile
Every business has distinct needs, and understanding your profile is the first step in identifying the right accounting solution. Start by asking: Are you a sole trader, freelancer, or operating a small team? Do you manage products or offer services? Are your operations local or do you deal with international clients?
For example, freelancers and sole traders often prioritize simplicity, mobile access, and invoicing features. They benefit most from platforms like Rounded or FreshBooks. Product-based businesses require inventory tracking, purchase order management, and advanced reporting, making solutions like QuickBooks Online or Zoho Books more appropriate.
If you operate across borders, look for multi-currency support and international compliance. In contrast, locally focused businesses may prioritize ATO compliance and integrations with Australian banks. Identifying your core activities will narrow down your software options significantly.
Prioritizing Key Features
Once your business profile is clear, the next step is to prioritize the features that matter most. Not every platform offers the same tools, and some features may be overkill or unnecessary depending on your operations.
Invoicing is essential for nearly all businesses. Look for platforms that offer customizable templates, recurring invoices, and integrated payment gateways. For service providers, time tracking and project management are also critical. Rounded and FreshBooks, for instance, excel in these areas.
Product-based businesses will want strong inventory and cost-of-goods tracking. Saasu, QuickBooks Online, and Zoho Books offer robust inventory management features. Integration with e-commerce platforms like Shopify or WooCommerce may also be crucial.
Payroll and compliance features are especially important in Australia. Ensure your software supports Single Touch Payroll (STP), BAS preparation, and GST reporting. Xero, Reckon One, and QuickBooks Online offer excellent local compliance tools. For businesses that employ staff, payroll is non-negotiable.
Bank reconciliation is another major time saver. Cloud accounting platforms that automatically sync with your bank can reduce manual entry and improve accuracy. Xero, QuickBooks, and Zoho Books have strong bank feed capabilities.
Evaluating Ease of Use
Your accounting software should save you time, not create frustration. Ease of use is a make-or-break factor, especially for business owners who manage finances themselves. Modern cloud accounting platforms are typically designed with non-accountants in mind, featuring clean dashboards, intuitive workflows, and helpful support materials.
Try out the user experience before committing. Many platforms offer free trials or demo versions. During this period, test core functions like creating invoices, adding expenses, generating reports, and running payroll if applicable. Pay attention to how much time it takes to complete basic tasks and whether the interface makes logical sense to you.
Some platforms are more accessible for beginners. Rounded, for instance, is specifically designed for freelancers who may not have an accounting background. Xero and QuickBooks Online, while feature-rich, might require a short learning curve but reward users with greater control and customisation.
Considering Scalability
Your accounting software should grow with your business. What works for a sole trader may not be suitable for a business that expands to a five-person team or starts trading internationally.
Start by evaluating user limits. Some platforms charge extra per user or restrict features to specific pricing tiers. Zoho Books and Saasu offer relatively flexible user management, while others like QuickBooks Online may incur higher costs as your team grows.
Think about data volume as well. As your business grows, so will your financial records. You’ll want a system that handles large numbers of transactions without slowing down or requiring a system upgrade.
Also, consider if the platform integrates well with other tools you use or plan to use—such as point-of-sale systems, customer relationship management software, or inventory platforms. Seamless integration becomes increasingly valuable as business operations become more complex.
Customization and Automation
Automation can save countless hours by reducing manual tasks. Platforms that allow custom workflows, automatic invoice reminders, bank rule creation, and recurring transactions give you back valuable time.
Customizable dashboards and reports also improve decision-making. Being able to see your cash flow, expenses, and receivables at a glance helps you stay proactive rather than reactive.
Xero and Zoho Books lead the way in automation and customization, offering features like smart reports, scheduled transactions, and integration with automation platforms like Zapier. If your business values efficiency, prioritizing these features can pay dividends.
Reviewing Support and Resources
Support is critical, especially when transitioning from one system to another. Many small business owners cite customer support as a key deciding factor. You’ll want fast access to help—whether via live chat, email, or phone—especially during setup or tax season.
Xero and QuickBooks Online provide extensive support documentation, training webinars, and active community forums. Reckon One stands out with its local Australian support team, which can be reassuring when dealing with local compliance queries.
Also consider whether your bookkeeper or accountant is familiar with the platform. Widespread tools like Xero and QuickBooks Online are widely supported by accounting professionals in Australia. If collaboration with your accountant is important, choosing a platform they already use can simplify your workflow.
Data Migration and Setup
Switching from MYOB doesn’t have to be complicated. Most MYOB alternatives offer tools to import customer data, invoices, chart of accounts, and even historical transactions. The process can vary in complexity depending on the age and version of your MYOB data.
Before beginning the migration, make a full backup of your MYOB data. Then, consult the support guides offered by your new platform. Many providers also offer onboarding assistance, either through step-by-step tutorials or dedicated support staff.
Consider migrating at the end of a financial quarter or fiscal year for a cleaner break. This allows you to wrap up old reports in MYOB and start fresh with the new system. Alternatively, you can run the two systems in parallel for a few weeks to ensure everything transfers correctly.
Budget and Pricing Models
Budget plays a major role in selecting accounting software. Most platforms offer tiered pricing, but what’s included in each tier can vary significantly. Make sure to evaluate what’s included in each plan, such as payroll, users, integrations, or customer support.
Reckon One’s modular pricing model stands out because it allows you to only pay for the features you need. This can be particularly cost-effective for microbusinesses. Meanwhile, Xero and QuickBooks Online include more features in their higher-tier plans, which may offer better value for growing businesses.
Also, consider the long-term costs. Some software charges per invoice beyond a threshold, while others limit the number of users or clients. Read the fine print, and calculate your estimated monthly cost based on actual usage.
Security and Data Privacy
With cloud-based systems, security is paramount. Reputable accounting platforms use bank-level encryption, two-factor authentication, and regular data backups. These measures ensure that your financial data is secure from cyber threats and system failures.
Evaluate where the data is stored—some businesses prefer Australian-based data centers for compliance reasons. Also, check the platform’s history with outages or breaches. Transparency and a clear security policy are signs of a trustworthy provider.
Ensure the platform complies with Australian privacy laws and offers clear terms regarding data ownership. You should retain full control over your data, with the ability to export or delete it at any time.
Trial Period and Testing
Before committing, use the trial period offered by most platforms to simulate daily use. Test invoice creation, bank reconciliation, report generation, and expense entry. Try importing sample data to see how intuitive the system feels.
This hands-on time helps determine whether the software matches your workflow and is easy to understand. It also gives you a sense of how responsive and helpful the support team is during setup.
Make sure to involve your bookkeeper or staff during the trial if they’ll be using the system regularly. Their feedback is essential in making a collective and informed decision.
Getting Team Buy-In
If you have a team that will interact with the new accounting system, it’s crucial to get their buy-in early. Resistance to change often comes from a lack of understanding or fear of the unknown. Involve them in the evaluation and selection process. Highlight the benefits they’ll experience, like reduced manual work, better access to financial data, and simplified processes.
Provide adequate training and support during the transition. Many platforms offer video tutorials, documentation, and even personalized onboarding. Encouraging a smooth learning curve helps minimize downtime and boosts confidence in the new system.
Future-Ready Finance
Your accounting platform is more than a bookkeeping tool—it’s a vital part of your business infrastructure. As you grow, add services, or expand into new markets, your software should support you, not hinder you. Choosing the right MYOB alternative is a strategic decision that can improve efficiency, clarity, and compliance. It’s about finding a solution that supports your present operations and scales with your future goals.
With the Australian small business ecosystem constantly evolving, having the right financial tools in place is no longer optional—it’s essential. Whether you prioritize automation, affordability, ease of use, or deep functionality, the right platform is out there.
Conclusion
Choosing the right accounting software is one of the most critical decisions a small business owner can make. While MYOB has long been a staple in Australia’s accounting landscape, the evolving needs of modern businesses—cloud-based access, seamless automation, user-friendly design, and transparent pricing—have prompted many to explore new alternatives.
We explored the reasons why small businesses are seeking MYOB alternatives. From a desire for more intuitive interfaces to the need for better integration with modern tools and greater affordability, it’s clear that flexibility and simplicity are now top priorities. MYOB still has its place for certain businesses, especially those deeply embedded in its ecosystem, but it’s no longer the only robust solution available.
We introduced a range of powerful MYOB alternatives tailored to different needs and industries. From the widely adopted Xero and QuickBooks Online to local champions like Reckon One and Rounded, each platform brings unique strengths to the table. Whether you’re a sole trader needing lightweight invoicing or a growing company managing payroll, inventory, and compliance, there’s a solution designed to fit your operations.
We broke down how to evaluate and choose the right accounting platform for your business. From identifying your business profile and prioritizing essential features to testing user experience, ensuring ATO compliance, and considering long-term scalability, selecting the right software is about more than just ticking boxes—it’s about supporting growth, efficiency, and peace of mind.
As the Australian business environment becomes increasingly digital, cloud-based accounting software is no longer a luxury—it’s a necessity. Fortunately, small business owners have more choices than ever before, and each alternative brings an opportunity to streamline finances, improve decision-making, and ultimately, regain control over the administrative side of the business.
Now is the perfect time to reassess your financial tools. With the right accounting software, you can reduce stress, save time, and focus on what really matters: running and growing your business.
